Word Processors and Typists :: Job Description

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Word Processors and Typists

Careers / Word Processors and Typists

Summary Description


	Use word processor, computer or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

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Job Tasks

	Check completed work for spelling, grammar, punctuation, and format. Proofread documents, records, or other files to ensure accuracy.

	Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes. Sort mail. Answer telephones to direct calls or provide information. Distribute incoming mail.

	Gather, register, and arrange the material to be typed, following instructions. Compile data or documentation.

	Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter. Type documents.

	File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update and delete documents. Store records or related materials.

	Print and make copies of work. Operate office equipment.

	Keep records of work performed. Maintain operational records.

	Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator. Calculate financial data. Verify accuracy of financial or transactional data.

	Collate pages of reports and other documents prepared. Compile data or documentation.

	Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required. Compile data or documentation. Format digital documents, data, or images.

	Reformat documents, moving paragraphs or columns. Format digital documents, data, or images.

	Transmit work electronically to other locations. Operate computers or computerized equipment.

	Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources. Compile data or documentation. Prepare research or technical reports.

	Use data entry devices, such as optical scanners, to input data into computers for revision or editing. Enter information into databases or software programs.

	Search for specific sets of stored, typed characters to make changes.

	Adjust settings for format, page layout, line spacing, and other style requirements. Format digital documents, data, or images.

	Transcribe stenotyped notes of court proceedings. Transcribe spoken or written information. Record information from meetings or other formal proceedings.

	Address envelopes or prepare envelope labels, using typewriter or computer. Type documents.

	Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment. Operate office equipment. Maintain office equipment in proper operating condition.

Work Activities

Importance	Work Activity

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

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