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Careers / Legal Secretaries |
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| Summary Description |
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Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research. |
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| Sample Job Titles |
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1. |
Accredited Legal Secretary |
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2. |
Administrative Assistant |
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3. |
Certified Legal Secretary Specialist |
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4. |
Confidential Secretary |
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5. |
District Court Administrator |
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6. |
Executive Secretary |
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7. |
Judicial Administrative Assistant |
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8. |
Law Secretary |
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9. |
Legal Administrative Assistant |
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10. |
Legal Administrative Secretary |
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11. |
Legal Assistant |
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12. |
Legal Secretary |
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13. |
Litigation Assistant |
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14. |
Litigation Legal Secretary |
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15. |
Litigation Secretary |
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16. |
Magistrate Assistant |
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17. |
Paralegal |
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18. |
Paralegal Secretary |
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19. |
Secretary |
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| Job Tasks |
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Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
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Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Send information, materials or documentation.
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Receive and place telephone calls.
- Answer telephones to direct calls or provide information.
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Organize and maintain law libraries, documents, and case files.
- Record information about legal matters.
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Schedule and make appointments.
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Make photocopies of correspondence, documents, and other printed matter.
- Operate office equipment.
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Assist attorneys in collecting information such as employment, medical, and other records.
- Obtain personal or financial information about customers or applicants.
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Prepare and distribute invoices to bill clients or pay account expenses.
- Prepare documentation for contracts, transactions, or regulatory compliance.
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Draft and type office memos.
- Prepare business correspondence.
- Issue documentation or identification to customers or employees.
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Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
- Prepare documentation for contracts, transactions, or regulatory compliance.
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Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.
- Record information from meetings or other formal proceedings.
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Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
- Search files, databases or reference materials to obtain needed information.
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Submit articles and information from searches to attorneys for review and approval for use.
- Provide information to coworkers.
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| Work Activities |
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| Interacting With Computers —
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. |
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| Organizing, Planning, and Prioritizing Work —
Developing specific goals and plans to prioritize, organize, and accomplish your work. |
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| Performing Administrative Activities —
Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. |
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| Communicating with Supervisors, Peers, or Subordinates —
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. |
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| Documenting/Recording Information —
Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. |
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| Getting Information —
Observing, receiving, and otherwise obtaining information from all relevant sources. |
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| Communicating with Persons Outside Organization —
Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. |
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| Establishing and Maintaining Interpersonal Relationships —
Developing constructive and cooperative working relationships with others, and maintaining them over time. |
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| Processing Information —
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. |
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| Updating and Using Relevant Knowledge —
Keeping up-to-date technically and applying new knowledge to your job. |
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| Identifying Objects, Actions, and Events —
Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. |
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| Evaluating Information to Determine Compliance with Standards —
Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. |
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| Scheduling Work and Activities —
Scheduling events, programs, and activities, as well as the work of others. |
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| Analyzing Data or Information —
Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. |
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| Making Decisions and Solving Problems —
Analyzing information and evaluating results to choose the best solution and solve problems. |
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| Thinking Creatively —
Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions. |
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| Monitor Processes, Materials, or Surroundings —
Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems. |
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| Performing for or Working Directly with the Public —
Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests. |
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| Assisting and Caring for Others —
Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients. |
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| Coordinating the Work and Activities of Others —
Getting members of a group to work together to accomplish tasks. |
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| Developing Objectives and Strategies —
Establishing long-range objectives and specifying the strategies and actions to achieve them. |
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| Interpreting the Meaning of Information for Others —
Translating or explaining what information means and how it can be used. |
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| Judging the Qualities of Things, Services, or People —
Assessing the value, importance, or quality of things or people. |
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| Developing and Building Teams —
Encouraging and building mutual trust, respect, and cooperation among team members. |
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| Resolving Conflicts and Negotiating with Others —
Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others. |
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| Training and Teaching Others —
Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others. |
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| Estimating the Quantifiable Characteristics of Products, Events, or Information —
Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity. |
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| Nature of the Work |
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| Working Conditions |
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| Interesting Fact |
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| People with higher education levels are more likely to become entrepreneurs. |
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