Human Resources Assistants, Except Payroll and Timekeeping

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Human Resources Assistants, Except Payroll and Timekeeping

Careers / Human Resources Assistants, Except Payroll and Timekeeping

Summary Description


	Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Sample Job Titles

1.	Administrative Assistant

2.	Agent-Contract Clerk

3.	Assignment Clerk

4.	Benefits Administrator

5.	Benefits Clerk

6.	Benefits Coordinator

7.	Civil Service Clerk

8.	Civil Service Worker

9.	Compensation and Benefits Technician

10.	Employment Assistant

11.	Employment Clerk

12.	Employment Specialist

13.	Enrollment Specialist

14.	Human Resource Specialist

15.	Human Resources Administrative Assistant

16.	Human Resources Administrator

17.	Human Resources Analyst (HR Analyst)

18.	Human Resources Assistant (HR Assistant)

19.	Human Resources Associate (HR Associate)

20.	Human Resources Clerk (HR Clerk)

21.	Human Resources Consultant (HR Consultant)

22.	Human Resources Coordinator (HR Coordinator)

23.	Human Resources Information Systems Administrator (HRIS Administrator)

24.	Human Resources Recruiter (HR Recruiter)

25.	Human Resources Representative (HR Representative)

26.	Human Resources Specialist (HR Specialist)

27.	Human Resources Technician (HR Technician)

28.	Identification Clerk

29.	Personnel Aide

30.	Personnel Analyst

31.	Personnel Assistant

32.	Personnel Associate

33.	Personnel Clerk

34.	Personnel Officer

35.	Personnel Services Specialist

36.	Personnel System Manager

37.	Personnel Technician

38.	Staffing and Assignments Coordinator

39.	Temporary Help Agency Referral Clerk

40.	Time Study Clerk

41.	Workers Compensation Coordinator

Job Tasks

	Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence. Record personnel information.

	Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability. Obtain personal or financial information about customers or applicants.

	Process and review employment applications to evaluate qualifications or eligibility of applicants. Administer personnel recruitment or hiring activities.

	Arrange for advertising or posting of job vacancies and notify eligible workers of position availability. Administer personnel recruitment or hiring activities.

	Explain company personnel policies, benefits, and procedures to employees or job applicants. Explain regulations, policies, or procedures.

	Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations. Record personnel information.

	Provide assistance in administering employee benefit programs and worker's compensation plans.

	Select applicants meeting specified job requirements and refer them to hiring personnel. Administer personnel recruitment or hiring activities.

	Interview job applicants to obtain and verify information used to screen and evaluate them. Interview employees, customers, or others to collect information.

	Inform job applicants of their acceptance or rejection of employment. Administer personnel recruitment or hiring activities.

	Gather personnel records from other departments or employees. Compile data or documentation.

	Examine employee files to answer inquiries and provide information for personnel actions. Search files, databases or reference materials to obtain needed information.

	Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information. Explain regulations, policies, or procedures.

	Compile and prepare reports and documents pertaining to personnel activities. Compile data or documentation.

	Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies. Search files, databases or reference materials to obtain needed information.

	Administer and score applicant and employee aptitude, personality, and interest assessment instruments. Administer personnel recruitment or hiring activities.

	Prepare badges, passes, and identification cards, and perform other security-related duties. Issue documentation or identification to customers or employees.

	Arrange for in-house and external training activities. Train personnel.

Work Activities

Importance	Work Activity

Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.

Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.

Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.

Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.

Training and Teaching Others — Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

Handling and Moving Objects — Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

Nature of the Work


	(Abstract from Career Articles)

	Information Clerks
	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.

	Read More >>

Working Conditions


	(Abstract from Career Articles)

	Information Clerks
	Although information clerks are employed in nearly every industry, many work in government agencies, hotels, and healthcare facilities. Most information clerks work full time.

	Read More >>

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Interesting Fact

Before 1863, postal service in the United States was free.

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